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Undergraduate Semester 1 (2022/2023)Postgraduate Semester 2 (2021/2022)
Induction 2021

Academic Services

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About:

The Academic Services department (AS) at BUE;

  • Supports the University strategic plan for providing best and high quality administrative support that is efficient, flexible, accessible and responsive to all relevant stakeholders.
  • Is the central focus for academic administration in the University.
  • Plays an important role in the development, interpretation and application of regulations and other rules, procedures and guidelines.
  • Supports students’ academic lifecycle, from enrolment to graduation.
  • Our Vision
  • Our Mission
  • Our Values
  • Our Stakeholders
  • Student's Services
  • How to reach us

Our Vision:

To be recognised as a major contributor towards institutional success, occupying a distinguished position among other administrative departments in different universities, by assuring the implementation of the Egyptian and UK higher education quality assurance and standards.

Our Mission:

To monitor, evaluate and develop the implementation of robust quality frameworks, regulations systems, policies and procedures at all levels, sectors and areas at BUE which are aligned with the UK quality assurance and standards. Also adhering to the national quality and accreditation requirements and standards, and providing adequate support to students and staff on regulatory and procedural matters.

Our Values:

Providing high quality student-centered service that contributes in enhancing students’ retention, success and progression.

Following collaborative approach while working with stakeholders across the university and other educational partner institutions.

Directing our efforts towards continuous improvement.

Assuring equity, fair treatment and consistency for all students.

Our Stakeholders:

Internal:

University students

Colleagues, both academic and administrative staff

Faculties

Administrative departments.

The office of the University Registrar and Chief Operating Officer

The Student HUB

External

UK Validating universities

The Egyptian Ministry of Higher Education

The Egyptian Supreme Council of Universities

UK Quality Assurance Agency (QAA)

National Authority for Quality Assurance and Accreditation of Education (NAQAAE)

Student’s Services:

Advising students on the University regulations and relevant procedures and answering their queries on relevant matters.

Working on students’ complaints following the agreed procedures.

Maintaining the students’ handbook and academic calendar.

Maintaining the students’ records system (SRS)

Scheduling the end of semester exams and overseeing the examination process following the agreed protocol

Publishing official results and awards to students.

Issuing degree certificates, transcripts and other academic statements.

Coordinating any students’ academic matters with faculties.

How to reach us:

The office is located in building E, at the ground floor

You can also reach us by sending to the following email addresses:

General inquiries: AS@bue.edu.eg

Complaints and academic claims: AS.Claims@bue.edu.eg

Awards and academic statements: AS.Statements@bue.edu.eg

Registry and Students Records: AS.Registry@bue.edu.eg

UK Partnership: AS.Partnership@bue.edu.eg

Or use the Contact Us section available on our page.

Our Vision

Our Vision:

To be recognised as a major contributor towards institutional success, occupying a distinguished position among other administrative departments in different universities, by assuring the implementation of the Egyptian and UK higher education quality assurance and standards.

Our Mission

Our Mission:

To monitor, evaluate and develop the implementation of robust quality frameworks, regulations systems, policies and procedures at all levels, sectors and areas at BUE which are aligned with the UK quality assurance and standards. Also adhering to the national quality and accreditation requirements and standards, and providing adequate support to students and staff on regulatory and procedural matters.

Our Values

Our Values:

Providing high quality student-centered service that contributes in enhancing students’ retention, success and progression.

Following collaborative approach while working with stakeholders across the university and other educational partner institutions.

Directing our efforts towards continuous improvement.

Assuring equity, fair treatment and consistency for all students.

Our Stakeholders

Our Stakeholders:

Internal:

University students

Colleagues, both academic and administrative staff

Faculties

Administrative departments.

The office of the University Registrar and Chief Operating Officer

The Student HUB

External

UK Validating universities

The Egyptian Ministry of Higher Education

The Egyptian Supreme Council of Universities

UK Quality Assurance Agency (QAA)

National Authority for Quality Assurance and Accreditation of Education (NAQAAE)

Student's Services

Student’s Services:

Advising students on the University regulations and relevant procedures and answering their queries on relevant matters.

Working on students’ complaints following the agreed procedures.

Maintaining the students’ handbook and academic calendar.

Maintaining the students’ records system (SRS)

Scheduling the end of semester exams and overseeing the examination process following the agreed protocol

Publishing official results and awards to students.

Issuing degree certificates, transcripts and other academic statements.

Coordinating any students’ academic matters with faculties.

How to reach us

How to reach us:

The office is located in building E, at the ground floor

You can also reach us by sending to the following email addresses:

General inquiries: AS@bue.edu.eg

Complaints and academic claims: AS.Claims@bue.edu.eg

Awards and academic statements: AS.Statements@bue.edu.eg

Registry and Students Records: AS.Registry@bue.edu.eg

UK Partnership: AS.Partnership@bue.edu.eg

Or use the Contact Us section available on our page.

Staff Section
  • Forms
  • Guidelines
  • Academic Calendar
Approval for Mark Change

Incident Report Form

Incident Report Form

Module Code: Module Title:
Assessment Weight: Timing of Incident:
Date of Examination:
Kindly keep a record of any incidents or circumstances that may need to be taken into consideration by the Board of Examiners. All invigilators who are present at the time of the incident should sign the form and may add their own comments.

Description of the Incident & Action Taken:

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Senior Invigilator: —————————————————————-

Invigilator: ————————————————————————- Invigilator: ————————————————————————-

Invigilator: ————————————————————————- Invigilator: ————————————————————————-

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————
Senior Invigilator: —————————————————————-
Invigilator: ————————————————————————- Invigilator: —————————————————————-

Invigilator: ————————————————————————-   Invigilator: ————————————————————————-
Plagiarism Reporting Form

Plagiarism Reporting Form

Student’s name:
 
BUE ID number:
 
Year of study:  o Prep    o One    o Two    o Three    o Four    o Five
 
Module title:
 
Module code:
 
Assessment title:
 
*Nature and extent of offence:  (i)                  (ii)                      (iii)
Limited            Moderate             Significant
 
Relevant issues:  e.g. have marks been deducted or not for suspected plagiarised sections

 

 
How many offences are on record?
 
Is the offence major or minor? Major Minor
 
Members of the Academic Misconduct Committee:
 
Date of AMC:
 
Penalty to be applied:
 
Signature of the Chair of the AMC: Date:
 
Documents to be kept in Faculty: Documents to be sent to Q&V:
Examination Protocol

Pre-Examination processes

  • Exam Officer of each Faculty should receive the exam papers from the Module Leaders by the agreed deadline.
  • Exam Officer of each Faculty should deliver the exam papers to relevant staff in the UK validating University through Moodle.
  • UK Validating Partner uploads the feedback via Moodle and inform the Exam Officer
  • This process should follow the Standard Operating Procedure for sending / receiving exam papers.

Preparing exams schedule

  • Beginning of week 4: AS to request proposed schedules from exam officers at the beginning of week six.
  • Beginning of week 5: Exam officers to send AS proposed schedules after consulting student representatives within one week.
  • Beginning of week 7: AS to upload proposed schedules on the SRS and send the first draft to the faculty exam officers.
  • Beginning of week 8: Exam officers to send any comments to AS .
  • Beginning of week 9: AS to work on the received comments and send a second draft to exam officers.
  • Beginning of week 10: Exam officers to either confirm or send final comments to AS.
  • Beginning of week 11: AS to work on the final comments, Faculty administrators to send AS any updates regarding barred students.
  • End of week 11: Exam officers to send their confirmations on the schedule to AS. Any request to make changes to the schedule will be rejected.
  • End of week 12 (last day of teaching): AS to publish the exams schedule on the SRS.

Examination Period

  • Exam Officers should start printing the exam scripts the day before the relevant exam day (in presence of the Module Leader)
  • Exam Officers must assure the confidentiality of the exam scripts and that all printed exam scripts do not leave the Exam Control Room until the exam date.
  • Exam Officers should expect to receive the exam stationery (answer booklets & invigilation packs) from AS normally the day prior to each exam.
  • It is the responsibility of the Exam Officer of each Faculty/Department to ensure that the exam stationery is collected once notified and deposited securely in the appropriate Exams Control Room.
  • Senior invigilators should collect the exam scripts and the exam stationery (answer booklets & seating lists) from their relevant Exam Control Room at least 30 minutes before the published exam time.
  • Senior invigilator should sign the exam stationery form after they receive the stationery.
  • Invigilators must present in the Exam Hall 30 minute before the exam time.
  • Senior Invigilators must deliver the completed exam scripts/Answer Booklets as well as students’ attendance sheet to the respective Faculty Examination Office (FEO) immediately after the exams finish.
  • Module Leaders must collect the completed exam scripts from their respective FEO.

Notes for invigilators

  • Each Examination Hall will be allocated one Senior Invigilator and at least one other Invigilator per 20 candidates.
  • Senior Invigilators take overall responsibility for the conduct of the examination and other Invigilators support the Senior Invigilator in this task
  • Invigilators should arrive at the examination hall 30 minutes before the start of the examination (This includes ‘on-call’ Invigilators).
  • Invigilators to distribute exam scripts, answer booklets and other stationery, as appropriate to the examination before the start of the examination.
  • Invigilators to make sure students are entering the right examination hall as per the seating list sent by AS.
  • Invigilators to permit students to enter the Examination Hall only when all papers and answer books are distributed (5 – 10 minutes before the start of the examination).
  • Invigilators to assure that once in the Examination Hall, students are not permitted to communicate with each other.
  • Invigilators to commence the examination promptly, making all announcements, note the time that the examination commences and end the examination at the appropriate time.
  • Invigilators to ensure that all regulations and procedures are adhered to and that students are kept under constant supervision.
  • Invigilators to ensure that students bring t